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Mail Merge for Bulk Email

Mail merge lets you send emails that are personalized for each recipient.

A merge field is a field you can put in an email template to incorporate values from a record . For example, you can place a merge field in an email template so that the greeting includes the recipient’s name rather than a generic “Hello!”.

RunPTO has predefined merge fields which you can include in your email.

  • x:name – Name of the recipient
  • x:pname – Name of the Parent Teacher Organization/Booster Club
  • x:cal – Calendar
  • x:board – List of Board/Chairpersons
  • x:news – Newsletter
  • x:min – Meeting Minutes
  • x:mform – Membership Signup Form
  • x:sform -Signup Forms
  • x:form -Volunteer Signip
  • x:dir -Student Directory
  • x:reg – Student Registration form
  • x:login -RunPTO Login link

Sample Email with Merge Fields

Hello x:name,

It’s time for another exciting school year to start and an important part of x:pname.

x:pname supports critical academic needs, is an active voice on decisions that impact your child’s health, safety and quality of education, and builds a stronger, more inclusive school community. We invite you to join and PTO For Your Child because increasing our membership, even by one, makes it possible to:

  • Signup for events: x:sform
  • Check your calendar: x:cal
  • Your favorite PTO Members: x:board
  • Your Newsletter: x:news
  • Your PTO in action: x:min
  • Various Forms: x:form
  • Student Directory: x:dir
  • Student Registration: x:reg
  • RunPTO Login Link: x:login

There is no wrong or right way to be involved – anything you can give, whether it’s time or money, will support your child’s potential. We invite you to join because we can do more together than apart. It only takes 5 minutes:




Email with merged data

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