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Run Your PTA/PTO Virtually in 4 Easy Ways

  • 5 min read

There are many advantages of running your Parent Teacher Organization virtually. For one, you can avoid the turmoil of meeting in person. It also saves you a lot of time, money, and energy. Plus, you can easily keep track of all your activities and be up-to-date on important updates without ever having to leave your home or office.

The dawn of technology has made it easier for us to conduct our affairs without physically being present. We can make calls, send text messages, capture, and share our fun memories with friends. As we all know, when the Covid-19  pandemic hit, schools, various businesses, and organizations were all shut down. This was done to curb the spread of the very contagious virus. The pandemic made it even more necessary for various organizations and businesses to adapt and incorporate technology into their daily lives. They found creative ways to carry out their day-to-day activities online while still ensuring maximum outcomes. Among these organizations were the Parent Teacher Organizations, who still found a way to carry out their activities and touch lives virtually amidst the pandemic.

This guide will teach you four easy ways you can run your PTA/PTO without breaking a sweat.

1. Be more Active on Social media

It is no news that Social media has become an essential part of our everyday lives, and plays a huge part in enhancing communication. You can use Twitter, Facebook, and Pinterest to share information about your school and connect with other parents. You can also create groups on social media for your PTA and invite members to join. This will allow you to easily communicate with all members and keep everyone updated on the latest news. You can also use this group to share important documents and files. You can share engaging content such as funny memes, and videos. You can hold online contests, share inspiring posts, and so on. Becoming more engaged on social media enables you to share and receive information, grow your audience and connect with other parents all from the comfort of your home or office.

2. Schedule your PTA/PTO Meetings Online

You can use online tools such as Zoom, Skype, and Google hangout to schedule your PTA meetings. This will save you time, money, and energy, and you can still have productive meetings. Scheduling your PTA meetings online also increases parents’ participation. You can also use RunPTO’s Signup Forms to poll members on the best time to meet. Once you’ve found a time that works for everyone, simply send out an email or text message with the meeting details like the meeting agenda, time, date, place, and the meeting link. Track RSVPs to determine the number of attendees, and use this information to set up your Online meeting.

3. Get Creative with your virtual events

The end of a school year doesn’t have to be the end of all your  PTA activities. Events such as fundraisers are very crucial for your PTA because it is an effective way to raise funds for your organization. As such, you need to find creative ways to host your fundraisers online. For example, you can host an online auction or set up a online event to keep the funds coming. Fundraisers aren’t the only events that can be hosted online, several fun events can be hosted as well such as Virtual trivia nights, virtual game nights, and so on. Although virtual events are a great way to keep students engaged, there are some caveats that you should be aware of. For example, you will need to make sure that the event content is age-appropriate. If you plan on hosting an event for younger students, be sure to keep the language clean and appropriate. Additionally, you will need to make sure that you have the proper tools in place to facilitate the event.

4. Use a Management tool

Running your PTA has never been easier. Use a management tool to help you keep track of your PTA or PTO activities. There are many different software programs available that can help you with this. An example of such a tool is RunPTO a complete management tool specially designed for Parent Teacher Organizations and booster clubs. With RunPTO you can;

  • Maintain your finances seamlessly in one place including Budgeting.
  • Collect Membership dues Online.
  • Easily create signup forms for managing PTA/PTO events throughout the year.
  • Easily create various fundraiser forms for collecting donations or selling items.
  • Maintain a Calendar for your PTA/PTO events & distribute it easily.
  • Set up your PTA/PTO Online Store in minutes.

There is so much more you can do with RunPTO. Visit our website today for more information.

RunPTO Management System

In Conclusion

There are many great benefits of running your PTA/PTO virtually. Incorporating technology will not only help you get the most out of your school year but also enhance the growth of your organization. If you haven’t already, start today with RunPTO a all-in-one management software you can trust.

Visit our website RunPTO by CloudInfoSystems for more info.