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PTA Software: Best Management System for a PTA or PTO

  • 8 min read
PTA Software

PTA Software needs to be current

The future of your PTO or PTA Software cannot fall behind on the various features they provide which enhances the value of our schools. PTA management or PTO management can become more efficient only if they are on the latest, secure and cloud based technology which automates the managing of various tasks below.

Manage various PTO or PTA Tasks

Multiple Solutions Vs Single PTO or PTA Software Solution

Most of the  Volunteers have no prior experience in any of these tasks and have to balance their personal responsibilities with the responsibilities of learning the new tasks.

There is paper and there is software tools quickly put together by vendors or sometimes a combination of both.
There are so many to choose from that it seems chaotic to the already overwhelmed PTO volunteers or PTA volunteers.

Moving to the cloud does not mean signing up for various software services and pay for and learn how to use multiple different services.

Nor does it mean continuing to use paper or outdated technology which is not responsive to on Mobile or Tablets and is not adaptive.

Also do you want to keep up with the login , passwords and changes for all these different sites for different parent volunteers.

Would it not make sense to combine all these services into 1 easy to use Single PTA platform or PTO platform which is superior in technology, works on any devices and that costs less than the cost of just 1 of these services.

Imagine the time & effort saved on training & transition. Also make it much easier for any volunteer to learn any manage any new tasks.

The choice is simple..

Continue with the manual efforts, sign up and figure out how to use and pay for multitude of services with multiple expensive paywalls,
or sign up and use 1 that does it all at a fixed price

Better, Simpler and more cost effectively without the chaos.
So make your PTO  or PTA more efficient, more successful

You want something simple, yet very powerful to get your PTO or PTA organized and keep it that way year after year.


RunPTO is the future of your PTA or PTO’s Cloud Based Technology as it is the best PTA Management System or best PTO Management System currently available.

Here’s some of the few ways how RunPTO will take you to the next level…

Connecting All PTO or PTA Volunteers on the Cloud

One of the major advantages of RunPTO is that they can bring together data pools that were previously unconnected. This gives board members and volunteers everything they need in one spot.

Leverage Your Cloud Data

For example, through Membership Directory you receive members emails. The groups are automatically formed when the Membership Directory is created and the email groups will always remain updated. No need of cumbersome Yahoo / Gmail Groups. In a similar way, you can leverage Committee lists, Chairperson lists, Volunteer lists & Event Lists.

Event/Volunteer Signups

No need of third party sign up tools which do not cater to the PTO. Easy templates for various Events. If you cannot find one, you can easily create your own. Below are a few examples.

  • Volunteer Signups
  • Moms & Muffins,
  • Dads & Donuts
  • Talent Show Signups
  • PTA Reflections Signups
  • Donations

Click here for more on the PTO or PTA Event Signup functionality.

Online Membership

Much like managing Student Directory, Membership can be costly to maintain both in terms of time & money. Just a online link to Membership signup should not be enough. The Membership directory should be instantly updated, Parents should be able to display/print their Membership cards. Also the system should instantly know how much money is collected at any point in time so fraud is extremely difficult. With a single software option, all updates are available in real time with no printing expenses.

Click here for more on the Membership Feature

Connected Accounting System designed just for the PTA or PTO

If your PTO or PTA made any kind of software purchase in the past, it may have been for financial software. Quickbooks is a popular choice, but it can run $600-$800 and can be complex to use.  For that kind of money, you’re missing out on functionality and spending more than you need to. Off the shelf accounting systems are cumbersome as they not designed specifically for non profit PTA’s and it is not connected as they all happen to be designed for the broad market.

Click here for more on the Advanced Financial Accounting System for PTO’s

Free for New PTA’s or PTO’s

If your PTA or PTO is newly formed and  cannot afford it, then it is free until your PTA or PTO can afford it.


If you are currently using PTA software or PTO software for certain functions and do not want to spend money  on another PTA software system, then don’t. You can use RunPTO free for 30 days until you feel that you definitely need to replace your existing PTA software and bring more value to your processes. We guarantee you that you will not only like our state of the art system, but you will also see the tremendous value it will bring to your PTA or PTO.

RunPTO  was developed by Parents for the Parent volunteers for the betterment of our schools and kids. We will keep on improving it, adding features, providing value  and keeping pace with the future technology.

Ready To Take Your PTA/PTO to The Next Level?

Signup for a Free Trial

See how RunPTO  can transform your PTA or  PTO.

Take a minute and sign up for a free trial right here – let us know what you think!

Check out the RunPTO features

  • Accounting/Finance Manager – Chart of Accounts, Budgeting, Transactions, Reconcilation, Income Statement, 990EZ etc
  • Membership Management – Online Signups, Cash/Check Entries, Membership Directory, Various Reports by Groups,Charts
  • Student Directory – Online Student Registration, Manual Entries, Directory Grouped by Teacher/Grade, Mobile Access
  • Volunteer Signups – Online Volunteer Signup Form, Volunteer Log, Volunteer Directory, Various Reports etc
  • Board/Chairperson/Committee Directory – Organizational Structure for Chairs and Commitees. Distribute Chair and Committee Lists, Embed on Website.
  • Event Signups – Create Unlimited Event Templates, Unlimited Images, Online Event Signup, Reports etc
  • Calendar Management – Calendar Entries, Calendar Events Report, Embed on Website
  • Document Storage/Management – Upload documents for Newsletters, Meeting Minutes, Various forms etc . Embed on Website
  • Website Builder – Create a Responsive Website in minutes with a PTO designed Theme, Free hosting and Free server space
  • Email Blast – Send Emails to various groups
  • PTA Taxes – Automated tax form, 990EZ report
  • QR Codes – Print/ShareQR Codes for Membership Signup, Volunteeer Signup, Student Directory Registration,Event Signups
  • Workflow Forms – Online Collection of Deposit Forms and Expense Reimbursement Forms
  • Online Store – Shopping Cart, Product Database, Inventory control, Sales Reports
  • Stripe/Paypal Payment Gateway – Collect money using state of the art secure payment gateways
  • Unlimited Users/Students/Transactions – No limit to the number of users, students or transactions
  • Role Based Security– Included with secure communications and enhanced security module
  • Free Demo Access – Check out the RunPTO features at your conveinience
  • Knowledgebase – Comprehensive help at the tip of your fingers
  • 90 Day Free Trial –No Credit card required
  • Support – Includes support in the form of Email/Phone/Text/Online Tickets

Check out the Presentations

RunPTO Presentations.

Contact the RunPTO Team if you have any questions

Finally, Thank You for all that you do for your PTA, PTO, PTSA, HSA and any other Parent Teacher Groups.

Our schools, communities, parents, teachers and children greatly appreciate it!